If you have not worked with CivilPro before, there are some general concepts and terms which will come in useful. This page describes the higher level elements of a Civil Pro project.
Lot based QA
CivilPro is used for Lot Based Quality Assurance. A Lot is simply a defined activity or parcel of work. It may describe (for example):
- a layer of pavement between two chainages over a specific date range
- commissioning of an electrical cabinet
- the installation of subsoil drains along a service road
- a concrete pour on a bridge abutment
- the preparation of project management plans
- any identifiable work or process
Each Lot is uniquely identified by its Lot Number.
Other records in Civil Pro such as Non Conformance Reports (NCRs), Quantities, Test Requests, Photos, Authorities to Proceed (ATPs) and other records can be (and generally are) linked to Lots.
A Lot is simply a specific, discrete section of the physical work or a process which forms part of the works being constructed.
A Conformed Lot is a Lot for which all testing has been performed and results received demonstrating compliance, all Checklists are completed and any NCRs are closed out.
A Guaranteed Lot is completed and complies with the Specification but is waiting on some results of testing (such as 28 day concrete tests) or other information.
A Lot which is neither Conformed or Guaranteed
Work type, area codes and control lines
Each Lot references a Work Type and Area Code. These are classifiers to help group work by type or location. The Work Type and Area Code are (by default) used in the creation of the unique Lot Number (although this can be customised – refer to updating Lot Numbers).
A Work Type is a 2 character code such as SG for subgrade or EL for electrical. An Area Code is a maximum 4 character code like MCSB – main carriageway southbound or DL13 – Drainage Line 13. The Work Types and Area Codes are listed in registers specific to each project.
A Control Line is simply a reference point for positioning Lots, Test Requests and other features. When using Chainage and Offset, the Control Line is used as the datum. These usually correlate with the survey reference for the project.
Schedule items and lot quantities
You can keep track of what quantities have been recorded (and approved) for each Lot. This requires a record of the Contract Payment Schedule. Civil Pro maintains a record of the Payment Schedule called the Schedule Item Register. You can even create a Progress Claim which compiles all of the quantities across all of the Lots by status. Alternatively, you can prepare your claim simply by entering the numbers directly against each Schedule Item for each payment period.
Specifications (Inspection test plans) and checklists
Each project has a set of Specifications to which it must comply. These are often very extensive documents that need to be condensed to an easily communicable plan for each work process. This plan is called an Inspection Test Plan or ITP. This describes how conformance with the Specification is managed by way of Inspections, Hold Points, Witness Points and Testing including who is responsible and how verification occurs. The actual record of this verification is through a Checklist, which in Civil Pro is derived from the ITP.
Non conformance reports (NCRs)
Non Conformance Reports are raised when an element of the works, or a process associated with the works fails to comply with the Specification. An NCR can be used for internal purposes or for gaining third party approval from the client’s representative. Civil Pro manages the entire non conformance process including documentation, approval and close out, cross referencing to other records and valuation.
Random Stratified Sampling
In the context of Civil Pro this relates to a method of determining test locations in a random fashion, while still ensuring coverage of the area to be tested. For example, if 5 tests are to be taken over an area 10m x 100m, random stratified sampling will result in there being a single test in every 2m (10m/5m) section laterally and every 20m (100m/5m) longitudinally.