ITP revisions are an essential part of managing ITPs that may require updating from time to time to meet the work specifications for each work lot.
CivilPro has added new tools to make managing ITP Revisions easier. The ITP Revision manager tools are available from the ITP register.
This process will show you how to:
- Create a New Revision
- Approve Revision
- Activate Revision
- Move Selection to Revision
- Move to Own ITP
- View Selected ITP Approval
Create a New Revision
1. Navigate to the ITP register.
2. Select the relevant ITP on the register and click on the “Operations” tab at the top, then “View Revisions”.
3. In the Revision Manager, you can view the current version activated. Select the ITP of which you are going to make the revision. Then, click on “New Revision” on the top toolbar.
Note: You cannot update or change an approved ITP, as any changes are reflected in the new revision and the previous version will be preserved as a revision copy.
4. In the Reference dialog box, the next sequential version number will auto-populate. Click “OK’’.
5. Double-click on the ITP to view and edit the Inspection items under the ITP.
6. Click on the “Enable Editing” icon on the bottom toolbar. You double click on the Description box to edit the text, or use the top toolbar to add or insert an ITP item.
Approve Revision
7a) In the Revision Manager dialog box, with the ITP selected, click on “Approve Selected” on the top toolbar.
7b) Enter any relevant details in the ITP Approval Details field. Click “Save & Close”.
Note: You can tell the ITP has been approved when it’s highlighted in green.
Activate Revision
8a. To activate the revised ITP, select the ITP and click on “Activate Selected” from the same toolbar.
8b. Only one revision (usually the latest revision) of the ITP can be active at any one time. You can tell the active ITP by the “Date Activated” column.
Move Selection to Revision
9a. If you have previously duplicated an ITP and now would like to move this into your revisions, you can use the “Move Selection to Revision” option.
On the ITP register, select the duplicate ITP and under the “Operations” tab on the top toolbar, click on “Move Selected to Revision”.
9b. Select the ITP to which you’ll be moving your duplicate ITP. ( This is usually another similar ITP that you want to consolidate with the revised version and have only one current version active.)
Click on “Link Selected”.
9c. Now, back on the ITP register, select the ITP ( the same as in 9b), then click on “View Revisions”.
9d. You can now see the duplicate ITP is added to the revisions of this ITP. You can choose to update this ITP and activate it or let it remain inactive.
Note: Once an ITP is moved to revisions, double click on the ITP to open and update it, if necessary.
Move to Own ITP
10a. On the other hand, you can also move an ITP from revisions to its own ITP, if there is a requirement to update and create a separate ITP on its own.
On the same screen (as in 9d), select the ITP and click on “Move to Own ITP”.
10b. The ITP will be moved from revisions to the ITP register.
Note: Moving an ITP from revisions to the ITP register means that the ITP will be activated.
View Selected ITP Approval
11) To view the details of the ITP approval, from the ITP register, select the ITP, then click on “Set/View Selected ITP Approval” on the top toolbar.
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