The following table shows you which data the fields will draw from when you use them in your Contract Notice template and which related item to link your Contract Notice.
Note:
*Some of the unique Field Chooser are not meant to be inserted into a two-row table on the Contract Notice Template such as Project No and Project Name because the table in the template is designed to accommodate a series of similar items such as Lot Numbers, Lot description, Variation Numbers, etc.
Example:
However, you can still insert these unique field choosers in your template, outside a table.
Example:
DO NOT insert any unique field chooser in a repeating table layouts.
Example:
For your easy reference, the table below tells you which field chooser can be inserted into a table in your Contract Notice template.
| Types of Fields | Data from: | Action Required to link Contract Notice to Related Items. | Can be inserted into a table on the Contract Notice template * |
Project No Project Name Project No & Name | Project Register - Settings | No | No (Unique) |
CN Ref CN Date CN Subject CN Date Required CN To CSV CN To Company CSV CN To Address CSV CN To Phone CSV CN From CN From Company CN From Address CN From Phone CN From Email CN From Mobile CN On Behalf Of CN On Behalf Of Company CN On Behalf Of Address CN On Behalf Of Email CN On Behalf Of Mobile | Contract Notice Fields /User Settings | No | No (Unique) |
Notice Ref With Link Notice Link AsURL | Contract Notice Fields | No | No (Unique) |
Addressees CnTo DisplayName CnTo Company CnTo AddressBlock CnTo Phone CnTo Mobile CnTo Email | Contract Notice Fields / User Settings | No | No (Unique) |
Related Notices RN Ref RN Subject RN Date RN Date Required RN Notice To RN On Behalf Of | Related Notice e.g. Other Notice that has been created previously and relates to the current Contract Notice, in your Contract Notice register | Yes | Yes |
Approvals Approval No Approval Subject Approval No and Subject Approval Request Date Approval Required Date Approval Description | Approvals that have been created in your Approval Register (Spec and Conformance) | Yes | Yes |
Variations VRN No VRN Description VRN No and Desc VRN Detail VRN Client Ref VRN Date Identified VRN Date Notified VRN Date Submitted VRN Date Approved VRN Qty Submitted VRN Qty Approved VRN Rate Submitted VRN Rate Approved VRN Total Submitted VRN Total Approved | Variations that have been created in your Variation register (under Payment) | Yes | Yes |
Lots Lot No Lot Description Lot No and Desc | Work Lots that have been created in your Lot register (Quality Assurance) | Yes | Yes |
Photos Photo ID Photo Date Photo Description Photo ID and Desc | Photos that have been uploaded in your Photos register (under Spec and Conformance) | Yes | Yes |
ITPS ITP Doc No ITP Description ITP Doc No and Desc ITP Specification Ref ITP Revision Date ITP Approval Date | ITPs that have been added in your ITP register (under Spec and Conformance) | Yes | Yes |
Filestore FileStore ID FileStore FileDate FileStore Description FileStore ID And Desc | Files that have been uploaded in your Filestore register (under Document Management) | Yes | Yes |
Controlled Docs Document No Document Description Document No and Desc Document Latest Rev. Ref Document Latest Rev. Date Document DocNo Latest Rev. Ref Document DocNo Latest Rev. Date | Documents that have been added in your Controlled Document register (under Document Management) | Yes | Yes |
Incidents Incident Id Incident Date Incident Description Incident Type Incident Identified by | Incidents that have been added in your Incidents register (under Field) | Not available for the Web App/Cloud at the moment | N.A |
Instructions Instruction Id Instruction Date Instruction Description Instruction To Instruction By | Site Diary link currently available in Desktop only. Cloud availability TBA. | Not available for the Web App/Cloud at the moment | N.A. |