Contract Notices

What are Contract Notices?

Contract Notices are standard project communications that you frequently send to your contractors, clients, etc. In CivilPro, many types of contract notices can be set up such as :

• Notice of Variation
• Request For Information
• Corrective Action Request
• Quality and Financial Data Communications

What are the purposes of the Contract Notice?

If you are frequently sending email notices with the same kind of information that are linked to Lots, Variations, Approvals, Photos, etc, using Contract Notice templates will save you a lot of time and help you manage your project communication efficiently.

The Contract Notice register maintains in order all the contract notices sent for your project, allowing users to easily check and retrieve all contract notices when required.

How to Set Up?

There are two parts involved in setting up a contract notice. First, you need to set up the template based on the type of contract notice that you are sending.  For example, if you are sending a Notice of Variation, then you will need to set up a standard template for this purpose.   

Please refer to these step-by-step instructions:

Set Up Contract Notice Templates / Set Up Contract Notice Templates (D)

Create and Send a Contract Notice / Create and Send a Contract Notice (D)

Tips for Users:

• When selecting the Auto Complete Fields for your Contract Notice templates, refer to this article, Contract Notice Template Field Chooser, to learn which fields to use.  
• Use the search (Web App) or filter (Desktop) tool on the toolbar to filter your Contract Notices by different criteria such as status, actions, responses, etc.
• You can update the status of your Contract Notice to ‘Closed Out’ when all the actions related to that notice have been completed.